Polarion4U Days

Ciao Milano!



Milan, Italy 22-24 September 2025
Connect | Discover | Learn | Interact | Watch

📍 Location: SIEMENS Italy. Milan

The Polarion user conference is a highly anticipated event that brings together a diverse community of users, experts, and enthusiasts from around the world. It serves as a platform to explore the latest advancements in Polarion technology, gain valuable insights from industry leaders, and discover innovative use cases and best practices.



See Agenda

3-Day Event



Day 1
Day 2
Day 3

Day 1 - 22nd September


12:30 - 13:45
☕ Welcome Coffee
Coffee Room
Event Registration Polarion4U
Speaker Polarion4U Speaker Polarion4U
13:45 - 14:00
Kick-off Opening Session
Achim Ruder, Luca Russo - Portfolio Development Polarion
Siemens
Agenda Walkthrough, Location Security Information, and UX Area Explanation.
Speaker Polarion4U
14:00 - 14:30
Keynote: Key Trends Shaping the Future: AI, Cybersecurity, and Cloud for Software-Defined Products
Franco Megali - VP and CEO Italy, Israel and Greece at Siemens Digital Industries Software
Siemens
"Imagine developing products that learn, adapt, and evolve in real-time. Today, we'll explore how the convergence of AI, cybersecurity, and cloud technologies is making this vision a reality. We'll journey through the entire product lifecycle, revealing how these technologies are not just enhancing, but fundamentally reimagining, the way we innovate, from initial concept to continuous market evolution."
Company Logo
Speaker Polarion4U Speaker Polarion4U
14:30 - 15:00
Polarion 4 Ducati Motor Holding
Pietro Mappa and Stefano Celestino
Ducati
Joint presentation by the IT and R&D departments of Ducati Motor Holding on the use of Polarion for end-to-end software lifecycle management. The session will showcase current architectures, integrated processes, and planned developments to meet cybersecurity regulatory requirements.
Company Logo
Speaker Polarion4U Speaker Polarion4U
15:00 - 15:30
Revolutionizing Project Delivery: Advanced Work Packaging (AWP) and Polarion in Harmony
Donovan Karhutalvi and Victorien Alric
Wärtsilä Energy
The synergy between AWP and Polarion results in the streamlining of project execution and enhancing collaboration.
Company Logo
15:30 - 16:00
☕ Coffee Break
Coffee Room
Break & Networking Time
Speaker Polarion4U
16:00 - 16:30
Maximizing Efficiency with Polarion ALM: Strategies for Success in a Digital Transformation
Mario Goetz
Johnson & Johnson
Discover how Polarion ALM streamlines project and risk management through real-world use cases. Learn to boost efficiency with reusable content libraries, digital training platforms, and integrated workflows. We'll explore time savings, external system integration (PLM, JIRA), and enhanced collaboration. Unlock Polarion’s potential as a digital transformation catalyst through strategic partnerships.
Company Logo
Speaker Polarion4U
16:30 - 17:00
Migration of Two Polarion SVN Repositories
Cassidy Gardner
Borgwarner
The successful migration and unification of two large scale Polarion SVN repositories at BorgWarner. The legacy systems contained a combined total of approximately 15 million revisions. The goal was to consolidate the two into a single, cloud-hosted Polarion instance (version 2404) with a four-node cluster architecture.This topic provides valuable insights for organizations undertaking similar large-scale Polarion migrations, especially those involving complex version histories and distributed teams.
Company Logo
19:00 - 22:00
🍹Evening Mingle
Visiting Galleria Campari means living a behind-the-scenes immersion in the famous red aperitif invented in 1860. Take part in the Campari experiences






UX Area





Speaker Polarion4U Speaker Polarion4U
UX
Bretislav Mazoch, Tetiana Rybachuk
Siemens
The Polarion UX Area invites users to actively shape the platform's evolution through hands-on usability testing and feedback. Participants will explore new features, share real-world insights, and help identify key areas for improvement. Your input will directly influence future UX enhancements in Polarion.
Company Logo

Day 2 - 23rd September


8:15 - 9:00
☕ Welcome Coffee
Coffee Room
10:45 - 11:15
☕ Coffee Break
Coffee Room
Break & Networking Time
13:00 - 14:00
🍽️ Lunch Break
Coffee Room & Siemens "Orto" Garden
Network Lunch Break
John Smith
14:00 - 14:30
What’s new in Polarion
Martin Popelak, Product Management Polarion
Siemens
Get a detailed walkthrough of the latest Polarion 2506 capabilities and upcoming enhancements with the Polarion Product Management team. Familiarize yourself with hidden tips and tricks of the latest version to get the most out of your Polarion.
AI Logo
John Smith
14:30 - 15:00
Sailing Ahead with AI and Polarion ALM: Ensuring America’s Cup Rule Compliance
Gilberto Nobili
Luna Rossa
Discover how Luna Rossa fuses AI with Polarion ALM to track the evolving regulations. Automated impact analysis flags every rule change, letting engineers instantly verify whether each design iteration remains fully compliant, accelerating innovation while eliminating regulatory bottleneck.
AI Logo
15:00 - 15:30
☕ Coffee Break
Coffee Room
Break & Networking Time
Speaker Polarion4U Speaker Polarion4U
15:30 - 16:00
Streamlining Swiss Rail Projects with Polarion
Luca Pancani, Natalia Malwina Pawlak
Hitachi Rail
Hitachi Rail Switzerland has embarked on a transformative journey by integrating Polarion, a modern Application Lifecycle Management (ALM) tool, into its project workflows. This strategic move aims to enhance collaboration, reduce manual effort, and improve consistency across complex rail projects.
Company Logo
Ralf Smolarek
16:00 - 16:30
Transforming Tender Management in the Railway Industry
Ralf Smolarek
SBB
Explore practical solutions for managing long-running tender projects in the railway industry. Navigate beyond the limitations of traditional tools like Excel and Word as we demonstrate how Polarion supports seamless traceability and efficient review processes. Learn how this approach enhances collaboration and operational efficiency within the tender management process.
AI Logo
John Smith
16:30 - 17:00
Better achieve quality & efficiency and compliance through FusionX
Michael Zhou
Teamlive
The organization expects its R&D team to deliver high-quality, high-efficiency outcomes that also comply with industry regulations. However, in reality, people often perceive compliance-based R&D as a hindrance to efficiency. Can these three goals achieve a pragmatic balance? We will demonstrate how FusionX, an all-in-one industry solution, enables the harmonious integration of all three aspects
AI Logo
John Smith
17:00 - 17:30
Schaeffler Case Study: Successful Transition from Jira, MS Project and Excel to Polarion
Jiri Walek
Nextedy
This session explores the key requirements that needed to be addressed to support Schaeffler’s transition from Jira, MS Project, and Excel to Polarion. We will highlight how Nextedy’s proven project and resource management tools met enterprise-scale needs such as advanced scheduling, capacity planning, and agile program management, ensuring a smooth adoption of Polarion across the organization
AI Logo
John Smith John Smith
17:30 - 18:00
Polarion Tomorrow and Beyond
Jiri Jandl, Petr Šibík - Polarion Product Management Team
Siemens
Take a deep dive into the future of Polarion with insights from the Product Management Team. This session will focus on upcoming features, long-term development plans, and how Polarion is integrating cutting-edge AI capabilities to transform the way teams collaborate and innovate.
AI Logo
18:00 - 19:30
🍹 Networking Time
Siemens
Networking Time
19:30 - 22:00
🍽️ Aperitivo/Dinner
Siemens
Visiting Gli Orti di Siemens means discovering a green oasis where nature, work, and community come together. Take part in the Siemens outdoor experience.






Workshop Topics







Workshop Topic: A
Building Safer Systems with Integrated Risk Management in Polarion
Jiri Walek & Radek Krotil - Nextedy
In safety-critical development, risk management isn’t just a compliance checkbox—it’s the engine behind a majority of your system requirements. In this hands-on workshop, we’ll explore how methodologies like HARA, FMEA, and TARA directly generate functional, safety, and cybersecurity requirements. You’ll learn how to unify risk and requirements engineering using Polarion ALM and Nextedy RISKSHEET to achieve full traceability, streamline audits, and drive architectural decisions. Whether you’re in automotive, medtech, or industrial automation, this session will help your team break down silos and turn risk analysis into a strategic design tool.
Company Logo
Workshop Topic: B
Next Gen AI for Requirements Assessment
Bernt Adrassy - DrimCo
DRIM empowers industrial knowledge digitalization through purpose-built, multi-AI Action Agents for managing compliance (deviation) matrix. The AI agents are reusing historical project knowledge, accelerating bidding while mitigating non-conformance risks. Introducing GPTender - an industry-tailored AI Requirement Agent – that extracts key product configurations and provides an interactive chat with tender documents, to query requirements, standards and compliance details.
Company Logo
Workshop Topic: C
Leveraging Polarion for MBSE and FMEA: Enhancing Efficiency and Integration
Andrea Greco, Maximilian Iesse - Wärtsilä Energy
In this workshop, we will dig into how our company utilizes Polarion to streamline Model-Based Systems Engineering (MBSE) and Failure Modes and Effects Analysis (FMEA). By integrating requirements with system models, Polarion has become an indispensable tool in our development process, ensuring traceability and consistency. We will share our experiences, best practices, and the tangible benefits we've realized, including improved task management, enhanced collaboration, and robust risk mitigation. Join us to explore innovative use cases and gain insights into maximizing the potential of Polarion in your projects.
Company Logo
Workshop Topic: D
Enhancing Code Quality, Security, and Compliance with AI: Leveraging Sigrid for Industry Solutions
Tibor Lapikas - SIG
In this workshop, we will explore the transformative role of AI-generated code in the software development industry, focusing on its impact on quality, security, and compliance. As AI continues to evolve, it brings both opportunities and challenges that developers must navigate to ensure robust and secure applications. We will delve into how Sigrid, a powerful software analysis platform, can assist in mitigating risks associated with AI-generated code by providing feedback on generated code and actionable recommendations. Participants will gain a deeper understanding of integrating AI tools while keeping code secure, maintainable and compliant.
Company Logo
Workshop Topic: E
Accelerating Polarion Adoption with AI & Embedded Guidance: From Occasional Users to Process Champions
Stefano Rizzo - Newired/Navi8
In this session, we will showcase how combining AI with a modern Digital Adoption Platform enables faster onboarding, fewer support tickets, and better compliance with engineering workflows. We’ll explore use cases such as overlaying step-by-step interactive guides for new or occasional users, enabling contextual support for document sign-off, work item updates, or test case execution, embedding a chatbot trained on your Polarion knowledge base that is always available in-app, and reinforcing process compliance through real-time guidance inside the Polarion UI. The session will open with a strategic introduction, followed by a live demo. To close, we will share implementation examples and lessons learned from the field.
Company Logo
Workshop Topic: F
HCLTech
TBD
TBD
Company Logo
Workshop Topic: G
Using Digital Standards with Polarion - the DIN DKE Spec 99200 live in action
Heinz Dresbach + DinMedia - Siemens/Dinmedia
DIN DKE SPEC 99200 “ReqIF™ - Interpretation for public standards” has been available to the public since mid-February 2025. With the help of this specification, technical rules, and legal standards can be delivered in a uniform ReqIF™ format for usage in requirements management systems like Polarion – and a Polarion project template for this is freely available now. In this workshop, you can learn and discuss about the usage of digital standards in Polarion with that project template, and also about the motivation, the makers, and the future of the DIN DKE SPEC 99200 project.
Company Logo
Workshop Topic: H
Regulatory compliance with confidence for software-defined products with Polarion and Capital
Jan Richter - Siemens
How to achieve regulatory compliance for software-defined products with respect to functional safety and cybersecurity? In this workshop we highlight how Polarion and Capital together provide a seamless, end-to-end SDP design flow with speed and confidence.
Company Logo
Workshop Topic: I
Centralizing Business Processes in Polarion through Custom Extensions
Mario Vargas - Avionyx
Polarion is a powerful ALM and CMS platform offering configurable work items, workflows, traceability, and reporting. While traditionally used for software and systems engineering, its capabilities can extend far beyond. At Avionyx, we harness Polarion’s flexibility to unify business processes through custom plugin extensions. This centralized approach reduces reliance on multiple tools, enhances collaboration, and provides a consistent user experience. With tailored extensions, Polarion transforms into a comprehensive, process-driven platform that adapts to each organization's unique needs.
Company Logo
Workshop Topic: J
Adapting an SoS Template with Bosch Rexroth’s Object Model: A Practical Workshop by Seabay & Bosch Rexroth
Rainer Kreutzer
In this hands on session, Seabay IT and Bosch Rexroth will showcase how the standard Siemens Polarion System of Systems (SoS) template has been adapted using Bosch Rexroth’s proprietary object model. Bosch Rexroth provided the object model that captures their system structure and engineering logic; Seabay IT customized the SoS template accordingly to ensure seamless integration into Rexroth’s development processes. The presentation will walk through the adapted template, the integration approach, the alignment with Bosch Rexroth’s object model, and the lessons learned from real-world implementation. Attendees will gain insights into template customization strategies and the practicalities of applying SoS concepts in a tailored industrial context.
Company Logo

Day 3 - 24th September


8:30 - 9:00
☕ Welcome Coffee
Coffee Room
Speaker Polarion4U Speaker Polarion4U
9:00 - 9:15
Kick-off Day 3
Achim Ruder, Luca Russo - Portfolio Development Polarion
Siemens
Agenda Walkthrough and Location Security Information
John Smith
9:15 - 10:00
Driving automotive Innovation with the Cloud: Accelerating Software-Defined Product Development with Scalable, Connected Platforms
Marco Massara
AWS
In the era of software-defined, connected, and intelligent products, cloud adoption is no longer optional, it's essential. Cloud-native development environments offer the scalability, flexibility, and global collaboration capabilities needed to accelerate innovation, improve quality, and reduce time-to-market. This session explores how the shift toward the Software-Defined Product (SDP) is reshaping the industrial ecosystem, focusing on automotive examples. From manufacturers to suppliers and technology partners AWS in collaboration with Siemens, is enabling this transition through cloud-enabled solutions, empowering industrial players to thrive in this new landscape
AI Logo
John Smith
10:00 - 10:30
Managing requirements of large infrastructure projects with Polarion X
Johanna Varnander, Requirements Manager
Hitachi Energy Sweden
Establishing common process and leveraging Polarion X for capturing and managing requirements of large High-Voltage Direct Current converter systems
AI Logo
Speaker Polarion4U Speaker Polarion4U
10:30 - 11:00
MedTech Meets Method: Our Polarion X Story at SteelcoBelimed during the post merging
Hüseyin Yilmaz, Riccardo Simionato
SteelcoBelimed
In the dynamic landscape of medical technology, SteelcoBelimed embarked on a transformative journey to enhance product lifecycle management through the implementation of Polarion X during the post merging of the companies Steelco SPA and Belimed AG in SteelcoBelimed NewCo. This case study explores how the integration of Polarion X streamlined cross-functional collaboration, improved traceability, and aligned with regulatory compliance in the MedTech sector. By adopting a methodical approach rooted in agile principles and digital innovation, the project not only modernized development workflows but also fostered a culture of transparency and continuous improvement. This story highlights key milestones, challenges, and the strategic alignment between technology and methodology that have driven success across new SteelcoBelimed’s global teams.
Company Logo
11:00 - 11:30
☕ Coffee Break
Coffee Room
Break & Networking Time
Speaker Polarion4U Speaker Polarion4U
11:30 - 12:00
Accelerating Innovation with Polarion X: From Ground to Cloud with Siemens Services
Guido Levi, Martina Hanzlikova
Siemens
In today’s fast-paced digital landscape, organizations need agile, scalable, and collaborative solutions to manage complex product development. This presentation explores how Siemens services empower both new and existing customers to unlock the full potential of Polarion X in the cloud. For new customers, we’ll showcase how Siemens’ Rapid Implementation methodology and the Xcelerator Academy’s Start package ensure a smooth and knowledge-rich onboarding experience. For existing customers, we’ll guide you through a proven transformation journey—from evaluating the transformation approach, to understanding operational handover and user management in the cloud. Real-world success stories and lessons learned will highlight the tangible benefits of moving to Polarion X. Whether you're starting fresh or evolving your current setup, this session will equip you with the insights and confidence to thrive in the cloud
AI Logo
John Smith
12:00 - 12:30
Meet the Experts
Polarion Team
Siemens
Connect with seasoned professionals in ALM and Polarion solutions. Discover best practices, ask your toughest questions, and gain insights directly from the experts. Whether you're new to Polarion or a power user, this session offers valuable takeaways for everyone.
AI Logo
12:30
🛫 Ciao Milano!